Actividad: 18/ABRIL

 Exercise: Professional Business Correspondence

 

Step-by-Step Instructions

Step 1: Warm-up (5 minutes)

Antes de comenzar con el texto principal, las estudiantes deben realizar un ejercicio de dedos para ganar agilidad.

• Instrucción: Escribir tres líneas de cada una de las siguientes "palabras cortas" para calentar:
• the, and, for, are, but, not, you, all, any, can.
• Enfoque: No mirar el teclado y mantener los pies planos sobre el suelo.

Step 2: Key Terminology Drill (5 minutes)

Familiarización con términos comunes en secretariado bilingüe.

• Instrucción: Escribir una línea de cada término técnico:
• Attachment, Appointment, Sincerely, Regarding, Management, Quarterly.

Step 3: Main Transcription (15 minutes)

Transcribir el siguiente correo electrónico. Si terminan antes del tiempo, deben empezar de nuevo para mejorar su WPM (Words Per Minute).

Subject: Meeting Request Regarding the Quarterly Marketing Report

Dear Mr. Henderson,

I am writing to you on behalf of the Executive Director to schedule a brief meeting to discuss the findings of the latest quarterly marketing report. We would like to review the budget adjustments for the upcoming fiscal year and finalize the presentation for the board members.

Could you please let us know your availability for a thirty-minute call this Thursday afternoon? Alternatively, we are available on Friday morning at 10:00 AM.

Thank you for your prompt attention to this matter. I look forward to hearing from you soon.

Best regards,

The Administrative Assistant

Step 4: Self-Correction and Speed Check (5 minutes)

• Instrucción: Revisar el texto en busca de "typos" (errores de dedo).
• Cálculo: Contar el total de palabras escritas correctamente y dividirlo por el tiempo utilizado para obtener su velocidad neta.
• Meta: Para estudiantes de secretariado, se busca una precisión del 98% o superior.

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Evaluación

Para calificar este ejercicio, puede observar:

1. Posture: Espalda recta y manos suspendidas correctamente.
2. Accuracy: Cantidad de errores ortográficos en el texto en inglés.
3. Consistency: Ritmo de tecleo fluido sin pausas largas.

EXAMEN

 

Instrucciones: En un documento de WORD escriba el siguiente texto. Sin errores. Al finalizar envíe por correo electrónico a: alaincruzl@gmail.com en asunto escriba: SU NOMBRE COMPLETO Y CARRERA.

 

💡 Consejos para la evaluación:

• Postura: Mantener la espalda recta y los pies apoyados en el suelo.
• Técnica: No mirar el teclado; dejar que los dedos "busquen" las teclas guía (F y J).

 

Escribir 3 veces cada párrafo.

 

Level 1: Basic Correspondence (Focus on speed and rhythm)

"Dear Mr. Smith, thank you for contacting our office today. We have received your request regarding the upcoming board meeting. Please find the attached document with the full agenda and the list of participants. If you need further assistance, do not hesitate to call us. We look forward to seeing you next Tuesday at nine in the morning. Best regards."

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Level 2: Office Management & Technology (Focus on accuracy)

"Efficient office management requires a balance between hardware maintenance and software updates. Secretaries must ensure that all workstations are connected to a high-speed internet network. When using word processors, remember to apply the correct formatting: use bold for headings, italics for emphasis, and always justify the text for a professional look. Organizing digital files in the cloud is just as important as filing physical documents in the cabinet."

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Level 3: Professional Ethics and Communication (Advanced)

"Modern administrative professionals act as the backbone of every successful organization. They manage complex schedules, coordinate international travel, and handle sensitive information with total confidentiality. Effective communication is not just about typing fast; it is about clarity and tone. Whether you are drafting a formal report or sending a quick internal memo, precision in grammar and alignment reflects the company's standards. Continuous learning in the digital age is the key to career growth."

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